Population Science Research Support

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Director: Sharon L. Manne, PhD

Manager: Carolina Lozada, MPH

The Population Science Research Support shared resource provides assistance with the development and implementation of human subjects research projects. Using advanced software, the shared resource provides fully automated, cloud-based solutions to facilitate participant recruitment, tracking, and management.

See below for an example project workflow developed by the Population Science Research Support shared resource. The workflow was created using DatStat Discovery software for a multi-site randomized controlled trial of a behavioral intervention.

DatStat example

The study workflow is fully automated to allow tracking of eligibility, consenting, baseline survey completion, disbursement of incentives, randomization, and completion of subsequent surveys (with automated emails to study participants; the system can also handle automated text messaging if needed) and study activities. This workflow automation streamlines data capture and improves staff efficiency by automating survey and communication tasks and task tracking, thereby improving overall quality through standardization. The system facilitates tracking of individual research participants as well as the creation of summary reports of overall study progress (e.g., recruitment, completion of study activities, and dropouts). The cloud-based platform can be accessed by project staff across the multiple study sites.


The workflow automation targets four key parameters:

  1. Tasks – what needs to be done? e.g., participant surveys, research staff forms, phone calls, emails, appointments.
  2. Timing – when should it be done? e.g., automated reminder email 5 days and 2 days before a scheduled clinic visit.
  3. Rules – what determines what needs to be done? e.g., if preferred survey mode is “web”, then send email, if “phone”, schedule call.
  4. Status – what happened? e.g., email was sent, phone call was completed.



"Services, results and/or products in support of the research project were generated by Rutgers Cancer Institute of New Jersey Population Science Research Support."

Please consider including the names of individuals from the shared resource if they provided any intellectual input or additional effort.

If you require additional guidance on how to properly acknowledge a single shared resource or multiple shared resources you may contact Janet Bandoy, Shared Resource Coordinator.

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