Research Policies & Guidance
The following are links to research policies, guides, and resources as they pertain to UMDNJ-RWJMS, Rutgers, NIH, and the DoD.
UMDNJ Research
The Office of the Vice President for Research contains many useful links to UMDNJ policies and resources. Some specific links are:
UMDNJ Research Policies
Grants and Contracts: Administration 00-01-50-90:05
Investigator Financial Disclosure and Conflict of Interest 00-01-20-89:00
Patents 00-01-90-45:00
Intellectual Property: Copyrights and Royalties 00-01-20-21:00
Transfer and Receipt of Materials 00-01-90-45:05
Code of Ethics: General Conduct 00-01-10-05:00
Misconduct In Science 00-01-20-60:00
Human Subjects Protection Program
http://www.umdnj.edu/hsweb/
Human Research Subjects: Medical Care 00-01-20-85:00
Human Subjects Research: Protection of Human Subjects 00-01-20-90:00
Office of Legal Management/Patents and Licensing
http://www.umdnj.edu/resrhweb/patents/index.htm
RWJMS Office of Research and Sponsored Programs
http://www2.umdnj.edu/orspweb/
Go to this website for a list of links to selected policies, guides and resources. Some specific links are:
Electronic Submissions
http://www2.umdnj.edu/orspweb/electronic_submission/index.htm
Forms and Applications (NIH, NSF, RWJMS)
http://www2.umdnj.edu/orspweb/forms_applications/index.htm
Select forms have been edited to provide RWJMS's commonly used information such as administrative officials, the DUNS number and the Entity Identification Number (EIN).
Required Approvals
Research is conducted in an increasingly regulated environment. The RWJMS Office of Research and Sponsored Programs ensures that all proposals have met the compliance requirements of the sponsor, the University, and the State and Federal government. The following links will take you to additional information, contacts, and forms:
Institutional Review Board (IRB)
Institutional Animal Care and Use Committee (IACUC)
Pathogen Registry
Radioactive Materials
Recombinant DNA
Research Related Policies of UMDNJ
Certificate of Environmental Compliance (CEC) FOR US DoD Grant Applications
Rutgers Office of Research and Sponsored Programs
http://orsp.rutgers.edu/default.php
CINJ Guidance on Acknowledgment Statements
CINJ members may wish to include, along with other acknowledgements (e.g. Institution, School, Dept., etc.), an acknowledgement of CINJ support and/or CINJ membership in your publications, abstract submissions (ASCO, AACR, etc.), poster and slide presentations, press releases and any other outlet you would deem appropriate. The following are example acknowledgements:
Membership Affiliation
Example: “Member, The Cancer Institute of New Jersey”
Funding Support
Any publication resulting from research supported by CINJ should appropriately acknowledge CINJ and the source of funds (such as the NCI Cancer Center Support Grant P30CA072720 or the DOD Dean and Betty Gallo Prostate Cancer Center Award #).
Example (for NIH-NCI CCSG fund support):
“The research was supported by The Cancer Institute of New Jersey through Grant Number P30CA072720 from the National Cancer Institute. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Cancer Institute or the National Institutes of Health.”
Example (for DOD Dean and Betty Gallo Prostate Cancer Center fund support):
"This research was supported by The Cancer Institute of New Jersey through Department of Defense Prostate Cancer Research Program under award number Wxxxxxxxxxxxx. Views and opinions of, and endorsements by the author(s) do not reflect those of the US Army or the Department of Defense."
Shared Resource Support
Example:
“This research was supported by the {list the name(s) of the appropriate shared resources} Shared Resources of The Cancer Institute of New Jersey.”
Please also consider including the names of individuals from the shared resources if they provided any intellectual input or additional effort.
For a list of CINJ Shared Resources go to: http://www.cinj.org/research/shared_resources.html
NIH Grants Policy & Guidance
http://grants.nih.gov/grants/policy/policy.htm
Go to this website for a list of links to selected policies & guides. Some specific links are:
Research Involving Human Subjects
http://grants.nih.gov/grants/policy/hs/index.htm
Office of Laboratory Animal Welfare (OLAW)
http://grants.nih.gov/grants/olaw/olaw.htm
Animals in Research
http://grants.nih.gov/grants/policy/air/index.htm
Peer Review Policies & Practices
http://grants.nih.gov/grants/peer/peer.htm
Intellectual Property Policy
http://grants.nih.gov/grants/intell-property.htm
Invention Reporting (iEdison)
https://s-edison.info.nih.gov/iEdison/
NIH Sharing Policies and Related Guidance on NIH-Funded Research Resources
http://grants.nih.gov/grants/sharing.htm
It is NIH policy that the results and accomplishments of the activities that it funds should be made available to the public. PIs and funding recipient institutions are expected to make the results and accomplishments of their activities available to the research community and to the public at large. Go to this website for a list of links to selected NIH policies and related guidance on sharing of research resources developed with NIH funding. Some specific links are:
Data Sharing
http://grants.nih.gov/grants/policy/data_sharing/
Public Access Policy
http://publicaccess.nih.gov
Effective April 7, 2008. Under a new federal law, NIH is now requiring that the author's final version of any peer-reviewed journal article resulting from NIH activities must be submitted to the PubMed Central (PMC) repository, where it will be made available to the public within 12 months after the journal article is published.
As of May 25, 2008, NIH applications, proposals and progress reports must include the PubMed Central reference number (PMCID) when citing an article that falls under the policy and is authored or co-authored by the investigator, or arose from the investigator’s NIH award. This policy includes applications, proposals and progress reports submitted to the NIH for the May 25, 2008 due date and subsequent due dates.
The UMDNJ Libraries website regarding the NIH Public Access Policy:
http://www.umdnj.edu/librweb/tutorials/NIHPublicAccess.html
Go to this website for a list of links to selected resources. Some specific links are:
NIH Public Access Policy FAQ
http://publicaccess.nih.gov/FAQ.htm
PubMed Central http://www.pubmedcentral.gov/
A digital repository created by the National Library of Medicine for providing access to journal articles and authors manuscripts resulting from NIH funded research. It is also a repository for journals and publishers which signed an agreement with the National Library of Medicine to place their content in the repository.
Journals that Submit Articles to PubMed Central http://publicaccess.nih.gov/submit_process_journals.htm
This is a list of journals that submit articles directly to PubMed Central on behalf of their authors. If you publish in one of these journals, no further action is needed to comply with the submission requirement of the NIH Public Access Policy.
NIH Manuscript Submission System (NIHMS)
http://www.nihms.nih.gov/
Publisher Policies on NIH Funded Authors http://oad.simmons.edu/oadwiki/Publisher_policies_on_NIH-funded_authors
View the Manuscript Submissions in Support of the NIH Public Access Policy (https://webmeeting.nih.gov/p29108561), one of the National Library of Medicine's Theater Presentations from the Medical Library Association 2008 Annual Meeting. This 20 minute talk walks users through the entire submission process using a series of power point slides with corresponding audio. The presenter, Bart Trawick, oversees the NIH Submission process at the National Library of Medicine.
Tutorial on the NIHMS
http://www.nihms.nih.gov/web-help/index.html
A step-by-step guide including slides to guide author's in using the NIH Manuscript Submission System (NIHMS).
DoD Congressionally Directed Medical Research Programs (CDMRP)
http://cdmrp.army.mil/default.htm
Frequently Asked Questions
http://cdmrp.army.mil/funding/faq.htm
DOD Requirements for
PUBLICATION AND ACKNOWLEDGMENT (NOV 2000) (USAMRAA)
A. Publication. The recipient is encouraged to publish results of the research, unless classified, in appropriate journals. One copy of each paper planned for publication shall be submitted to the technical representative simultaneously with its submission for publication. Copies of all publications resulting from the research shall be forwarded to the Grants Officer as they become available, even though publication may in fact occur subsequent to the termination date of this award.
B. Acknowledgment. The recipient agrees that in the release of information relating to this award such release shall include statements to the effect that the project or effort depicted was sponsored by the Department of the Army and shall include:
- The Award Number;
- "The U.S. Army Medical Research Acquisition Activity, 820 Chandler Street, Fort Detrick MD 21702-5014 is the awarding and administering acquisition office." and;
- A statement that the content of the information does not necessarily reflect the position or the policy of the Government, and no official endorsement should be inferred. For purposes of this article, information includes news releases, articles, manuscripts, brochures, advertisements, still and motion pictures, speeches, trade association proceedings, etc.
C. Prior to release to the public, the recipient shall notify the Grants Officer and the Grants Officer's Representative (GOR) of the following: planned news releases, planned publicity, advertising material concerning grant/cooperative agreement work, and planned presentations to scientific meetings. This provision is not intended to restrict dissemination of research information; the purpose is to inform the U.S. Army Medical Research and Materiel Command (USAMRMC) of planned public release of information on USAMRMC funded research, in order to adequately respond to inquiries and to be alert to the possibility of inadvertent release of information which could be taken out of context.
D. If the research involves the use of laboratory animals, the recipient must include the following statement in any publication resulting from the research: "Research was conducted in compliance with the Animal Welfare Act Regulations and other Federal statutes relating to animals and experiments involving animals and adheres to the principles set forth in the Guide for Care and Use of Laboratory Animals, National Research Council, 1996."
EXAMPLE ACKNOWLEDGMENT
Acknowledge the DOD program in manuscripts, book chapters, abstracts, posters, and oral presentations when the work is supported in part or in whole, by the DOD programs using statements such as:
"This research was supported by the Department of Defense [program name (e.g., Prostate Cancer Research Program)] under award number (DAMD17-X-XXXX). Views and opinions of, and endorsements by the author(s) do not reflect those of the US Army or the Department of Defense."
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